Midwifery Administrative Services
Remote administrative and operational support designed by a Licensed Midwife for out-of-hospital midwifery practices.
Get your time back, while we handle the paperwork!
Packages and Services
Designed to support Intake to Full Administrative Operations
Client Intake and Communication
Practices receive timely responses to new client inquiries, initial risk screening aligned with their preferences, and a streamlined intake process that ensures qualified clients are scheduled efficiently.
Includes:
- Inquiry responses and risk screening
- Sending intake forms and contracts
- Answering client intake questions
- Consultation scheduling
- Appointment reminders
- Follow-up communication
Charting and Documentation
All records including charts, labs, ultrasounds, and required clinical information will be organized and maintained consistently. This includes client intake and communication.
Includes:
- Uploading faxes, labs, and ultrasounds
- Chart organization and maintenance
- Identification of missing documents
- Chart review once per month
- Chart template creation
- Email template creation
Comprehensive Practice Support
An all inclusive service that provides client intake and full comprehensive records management. This encompasses the administrative side of care from intake through postpartum. Includes client intake, charting, and documentation.
Includes:
- Client intake support
- Chart and documentation support
- Referral creation and fax follow-up
- Informed consent review and design
- Supply ordering and cost comparison
- Birth certificate filing
Add-On Services
Birth Statistics/Outcome Tracking
Supports accurate tracking and filing of required birth data and outcomes, helping ensure reporting is complete and ready for review when needed.
Includes:
- Tracking birth statistics
- Tracking transfer rates and outcomes
- Monthly summary reports
- Entering into preferred system such as ARMUS
- Preparation of data for annual reporting.
Client Education and Marketing
Provides content and resources that educate clients, support engagement, and keep your practice connected to those you serve.
Includes:
- 8–12 social media posts/month
- 1 blog/educational article/month
- 1 custom client education handout/month
- Local SEO optimization
- Keyword integration, Internal linking, and engagement tracking
- Mobile-friendly formatting
Midwifery Licensure Management
Keeps licensure and credential requirements organized and up to date, so deadlines are never missed.
Includes:
- Credential and certification expiration tracking
- CEU tracking and organization
- Peer review compliance tracking
- Coordination of registration for CPR, NRP, and related certifications
- Timely reminders for upcoming renewals and deadlines
Digital Inventory System Integration
A fully integrated digital inventory system designed to reduce the time and stress associated with manual inventory. This system helps streamline quantity tracking, expiration monitoring, and automated supply ordering to support more consistent and efficient supply management. Each system is customized to support the workflow and operational needs of your practice.
Complete Inventory System Integration
Improved inventory organization and visibility helps reduce unnecessary waste, minimize expired supplies, and eliminate hours spent manually tracking inventory.
Includes:
- Full inventory assessment and organization
- Digital inventory system integration
- Quantity tracking setup
- Expiration date monitoring system
- Automated low-stock and reorder alerts
- Supply vendor integration
- Staff walkthrough and system training
- Final system review and handoff
- On-going maintenance available upon request.